Parents Payments Policy


Ballarat High School is committed to providing the best possible educational opportunities for all students.

Parent Contributions assist the School to provide an enriched learning and teaching program for every student and maintain its high standards of education in quality facilities.

The Education and Training Reform Act 2006 provides for instruction in the standard curriculum program to be free to all students in government schools. School Councils are responsible for developing and approving school-level parent payment charges and can request payments from parents under the three categories only - Essential Student Learning Items, Optional Items and Voluntary Financial Contributions. 

The Department of Education and Training Parent Payments Policy includes a definition of free instruction, a description of categories of allowable charges, implementation requirements etc.


  • To provide students of Ballarat High School a high standard of education, access to quality facilities and specialised programs.
  • To allow School Council to establish a structure for School charges.
  • To ensure compliance with the Education and Training reform Act 2006, DET policy and guideline documents.


  • School Council will, each year in September, determine the applicable amounts that parents/guardians of students attending Ballarat High School are requested to contribute towards Essential Student Learning Items, Optional Items and Voluntary Financial Contributions.
  • The School will comply with the DET policy and guidelines for Parent Payments, and undertake the implementation and administration of this Policy in line with the guidelines.

In particular Ballarat High School will;

  • Ensure all students will be treated equally and have access to the standard curriculum,
  • Ensure parent payments are set at levels not exceeding the cost of the materials and/or services being provided,
  • Parent payments will only be set under the categories of Essential Student Learning Items, Optional Items and Voluntary Financial Contributions,
  • Parents/carers will be provided with notice of requested payments in early November of the preceding school year,
  • A range of payment options will be freely available and flexible arrangements may be requested in special circumstances,
  • All parents/carers, but in particular those experiencing financial hardship, are encouraged to make use of the available government/community assistance options, second-hand sales opportunities, scholarships offered and/or make special arrangements with the school,
  • CASES 21 Finance package will be utilised at all times to accurately record all transactions, and provide reports/statements etc.,
  • Parent/carer/student details will remain confidential and only used for legitimate purposes within the School,
  • Communication with parents will primarily be via the school website, Parent Contributions brochure (issued in February each year), Parent Newsletters (published each fortnight) and Family Statements (provided to all families at least 3 times per year).


This Policy was approved by School Council on 14 September 2016.


Please click on the below link for a copy of the Ballarat High School Parent Contributions Brochure.

Parent Payments Brochure 2019 BHS


Parental Assistance Schemes


Camps, Sports and Excursions Fund (CSEF) 2019.   Applications close 3.30pm, Friday June 21st, 2019.

The Victorian Government is again offering the Camps, Sports and Excursions Fund (CSEF) in 2019.

Eligible families will receive $225 per student, paid into their family account at Ballarat High School each year.

Parents/students holding a means-tested concession card valid on Tuesday 29th January 2019 or Tuesday 23rd April 2019, may be eligible. Foster parents and Veterans Affairs card holders may also be eligible.

Please note that payments do not cease at age 16, but continue whilst the student is attending secondary school.

Completed forms, with a copy of your Centrelink Card, should be submitted to the Ballarat High School General Office. 

For further online information, please visit: www.education.vic.gov.au/csef

The CSEF Application and Request Forms are available by clicking the link below.

BHS CSEF Application Form Parent Request 2019


State Schools' Relief (SSR) Year 7 Uniform Pack 2019.  Applications close 4pm, Friday March 29th 2019.

Students who are eligible for Camps, Sports and Excursion Funding in 2018 and are entering Year 7 in 2019 may qualify for the State Schools Relief Year 7 Uniform Package.

State Government funding has been provided to State Schools Relief to support parents in providing basic uniform garments and school shoes for eligible Year 7 students.

In summary;

- students commencing Year 7 in 2019 and have applied for CSEF in 2018

- parents must apply through Ballarat High School, not primary school

- basic uniform items including a pair of school shoes, are offered

- applications and funds will be administered by State Schools Relief

- vouchers will be emailed to families for redemption at nominated retail supplier

- eligibility is the same as the CSEF 

The Application Form, Shoe Sizing Chart and Fact Sheet are available by clicking the links below.

BHS SSR Uniform Application 2019

BHS SSR Shoe Measurement Guide 2019

BHS SSR Uniform Fact Sheet Parents 2019


Conveyance Allowance

Parents/students may be eligible to claim Conveyance Allowance to assist with travel costs, if they are attending their nearest government secondary school and live 4.8kms or more from that school, via the shortest practicable route.  Some special circumstances and exceptions apply.

The shortest practicable route should be determined with reference to Bing Maps or Google Maps.  Please use 1726 Sturt Street, Lake Gardens, 3355 as the Ballarat High School address.

All parents/students wishing to claim the Conveyance Allowance in 2019 must complete a new 2019 Conveyance Allowance Form and return it to the General Office with a copy of ticket/receipt.

Eligible applicants will be reimbursed by EFT/Cheque in June and December 2019.

Under the Guidelines all schools may be subject to an audit of Conveyance Allowances.

Please click on the below link:

2019 Conveyance Allowance Application Form BHS

2019 PTV School Student ID Student Pass Application Form


Family Tax Benefits A and B

This is a two-part payment to help with the cost of raising children. Eligibility details are available from the Department of Human Services.  


Saver Plus

Saver Plus is a matched savings and financial education program that can assist low income families.
Saver Plus provides an opportunity to have every dollar saved (up to $500) matched with an additional dollar for the family’s education-related expenses. Saver Plus is an initiative of Brotherhood of St Laurence and ANZ Bank, delivered in Ballarat by Ballarat Group Training. The program is funded by ANZ Bank and the Australian Government.  Please contact Sue at BGT on (03) 5333 1707 for further details.

Please click on the below link for further information:

Saver Plus Fact sheet



Centrepay is a free, voluntary service for Centrelink customers to pay expenses via regular deductions from their Centrelink payments. Deductions can be started, changed or cancelled at any time to suit the family’s circumstances.